Advisor Company Secretary Office

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Advisor Company Secretary Office

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• Eneco - Rotterdam
• > 5 jaar
• Legal & Compliance
• €83.000 - €107.000

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Advisor Company Secretary Office

• Eneco - Rotterdam
• Legal & Compliance
• > 5 jaar
• €83.000 - €107.000

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• Guiding Eneco’s governance processes at the highest level

• Room for your own initiative and process improvement

• A meaningful contribution to the energy transition

Why choose Eneco?

The energy transition is in full swing and Eneco is leading the way. Our goal? To be fully climate-neutral by 2035. This applies to our own business activities, but also to the energy we supply to our customers. We develop our own wind and solar parks and help customers take sustainable steps every day with smart products and good advice. Do you want to help us shape a sustainable future? Then we’re looking for you!

What you’ll do

The Company Secretary Office has an advisory, supporting and enabling role for the highest corporate bodies - the Management Board (MB), Supervisory Board (SB) and its committees (Remuneration, Selection & Appointment and Audit & Risk) - and the General Meeting of Shareholders. You initiate, coordinate and monitor decision-making processes, and that the various agendas and topics are planned and managed adequately.
You also contribute to improving governance processes by simplifying these processes and advancing further digitalisation, working in coordination with other decision-making bodies.

These responsibilities are complemented by an advisory component. You draft and review papers and advise on decision-making, conduct (legal) research and monitor compliance with statutory and internal governance regulations. In short: a versatile role that gives you the opportunity to observe board-level decision-making and the role of the various corporate bodies up close, and to develop your governance and organisational capabilities from there.

Is this about you?

You adapt quickly to new environments and situations. You are proactive and combine focus, courage and drive for execution to deliver results in a fast-changing organisation. You are highly principled and discreet. Your approach is structured and you are organisationally strong. Your organisational sensitivity gives you a feel for political dynamics and you are collaborative by nature. You work at and with all levels of the organisation and move easily between its different layers, never positioning yourself above others. You are genuinely sociable and invest in the relationships and informal contacts - at every level - that you need to do your work well.
Above all, you take genuine pride in a supporting role. You understand that enabling others to do their best work — and ensuring the highest governance processes run smoothly behind the scenes — is not a secondary ambition but the core of this position. You thrive in a role where your contribution is foundational rather than front-facing. In addition:

• A completed bachelor’s or master’s degree (HBO or WO Rechten) with a legal or governance focus;
• Strong analytical skills and the ability to switch between substantive governance questions and operational processes;
• Accuracy and affinity with governance processes;
• Excellent command of the English language, both written and spoken;
• Good command of the Dutch language, both written and spoken — this is a requirement for this role;
• Affinity with systems and tools (such as iBabs, SharePoint); willingness to actively improve work processes;
• You are resilient under pressure and have strong improvisation skills.

You’ll be responsible for

This key position handles a range of responsibilities.

Decision-making & agenda management

• Initiating, executing and coordinating decision-making processes, and contributing to the development of strategies in this area;
• Preparing draft agendas for MB and SB meetings, including accompanying heads-up communications to board members and their teams;
• Coordinating and managing the written update process: collecting and consolidating business updates from directors ahead of each meeting;
• Supporting the preparation of MB, SB, SB Committee and General Meeting of Shareholders meetings as part of the team.

Governance documentation & process management

• Contributing to the development and updating of relevant corporate governance documents, including workflows, regulations and procedures;
• Maintaining and updating the governance document framework: identifying revision needs, initiating updates and ensuring timely approval of foundational documents
• Overall monitoring and coordination to ensure all relevant aspects of corporate governance are secured and up to date, including the corporate archive and meeting schedules;
• Owning the department’s In Control process and ensuring all related documentation meets statutory and internal requirements;
• Maintaining and continuously improving the CSO Handbook: documenting, keeping current and enhancing all CSO work processes.

Onboarding & member transitions

• Organising and coordinating the onboarding programme for new MB and SB members, ensuring a structured and substantive introduction;
• Managing the administrative and procedural steps related to the appointment and departure of MB and SB members.

Planning & logistics

• Owning the corporate calendar process: coordinating, drafting and finalising the annual governance calendar in alignment with all stakeholders;
• Preparing and coordinating Multidays off-site meetings for the SB.

Tools & systems

• Managing and administering iBabs (board portal): keeping the system and governance documentation current and acting as the primary point of contact for functional issues;
• Managing the MS Smartlist Agenda process: maintaining and updating the overview of authorisations and signing authorities;
• Documenting and continuously improving CSO work processes.

Communication & stakeholder management

• Answering, handling and advising on individual questions and requests from internal and external stakeholders;
• Managing and keeping current the governance section of Eneco’s corporate website, including the inventory of ancillary positions held by MB and SB members;
• Maintaining trusted relationships across all levels of the organisation, including with the (ultimate) Shareholder(s), SB and MB;
• Working closely with the personal and executive assistants (PA's) of MB and SB members, ensuring smooth day-to-day coordination, information flow and a strong working partnership across teams.

This is where you’ll work

We have a very small, efficient, and collegial team, led by the Company Secretary, and including an Advisor and a Management Assistant. Within our team, we foster an environment of continuous improvement and actively seek out collaboration. We take pride in our achievements and view our failures as opportunities for learning and growth. Our synergy and shared dedication make us a strong and effective unit.

You will work in a beautiful, modern and light building, in a location that is excellently accessible: a 2-minute walk from Rotterdam Alexander metro and train station.

What we have to offer



Gross annual salary between €83.000 and €107.000

Including FlexBudget, 8% holiday allowance, and depending on your role a bonus or collective profit sharing.

FlexBudget

Have it paid out, use it to buy extra holiday days or save it up for something nice, it's up to you.

Personal and professional growth

Eneco is fully committed to help you in your personal and professional development.

Hybrid working: home, office or abroad

Work 40% at the office, 40% from home, and 20% flexibly. With manager approval, you may work abroad (within approved countries) up to 3 weeks/year, max 2 consecutively.

Want more information about our terms of employment?

Here's what you get from us

Work Where Everyone Matters

When you choose a career at Eneco, you choose ambition, growth, and opportunity in an environment where everyone matters. You’re given the space to develop yourself and to do your work in a way that suits you. We believe that different perspectives, nationalities, and backgrounds make us stronger, which is why we foster an open, safe and inclusive culture. Naturally, we also prioritize a healthy work-life balance, flexible working hours, and the option to work from home when your role allows it. If you have a physical or sensory disability, we will work with you to find the right adjustments so you can perform your job well. This is how you build your own future and a sustainable future at the same time. Together with 4,000 colleagues, each with their own talents and ideas, you work on our shared mission: speeding up the energy transition. We help customers become more sustainable faster, create innovative solutions, and seize new opportunities. Will you join us?

The phases of our application procedure



Want to know more about this job function?

Do you want to know more about this vacancy at Eneco? Jaap Beijerman, Corporate Recruiter, 06-25565812 or Jan-Pieter Verwiel, Company Secretary and hiring manager is happy to answer your questions; [email protected].

Ready to apply? Click the ‘apply’ button and send your CV with motivation letter. You will receive a response as soon as possible.
An online assessment and a (pre) employment screening form part of the selection procedure.

Questions about the application procedure

Feel free to contact our recruiter:

Jaap Beijerman

+31625565812Stuur een e-mail

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