Junior Administrator / Document Controller
PM Group (Bornem, Antwerp, BE)
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- Latest update 11/21/2024
- Engineeringsbureau
About the company PM Group
PM Group manage the design, construction and commissioning of high-tech facilities. Over 50+ years, PM Group built expertise working for the world's leading pharma, food, data centre and medical technology companies.
PM Group's innovations help to improve performance, flexibility and competitiveness. When we design your facility, we focus on the physical facility, its design features and its technologies. We know you need flexibility to adapt now and in the future. Our designs incorporate smart manufacturing features including enhanced automation, digital and cloud systems. Real-time data collection facilitates live, in the moment decision-making.
Our combined offering delivers sustainable buildings and optimised operations amongst other aspects. We work with you across all design disciplines. These are underpinned by our embedded Digitally enabled Lean Project Delivery systems.
Solutions include virtual and augmented reality, 4D, BIM, energy efficiency and food safety. We're also developing innovations in 5D, standardisation and robotics.
PM Group works across a diverse range of sectors, read more about our sectors below:
Pharmaceuticals, Medical Technologies, Beverage and Consumer Health and Advanced Manufacturing
Job
We currently have a vacancy for a Junior Administrator Document Controller based full time in our Benelux operation based in Bornem & Waterloo.
This is a varied role working as part of a busy Administration team. The successful candidate will be working with and providing support to the Antwerp & Brussels Reception. Other duties will include administrative assistance and supporting the Department with any other adhoc duties as required.
Who we are
PM Group is an employee owned, international project delivery firm with a team of 3,600+ people. We are world leaders in the pharma, food, medtech and mission critical sectors. From our network of offices in Europe, Asia and the US, we work with the world's leading organisations. We are focused on growing a sustainable business centred around our people, our clients and trade partners.
Responsibilities
- Meeting with Clients / Visitors to the Office
- Issuing of Visitor / Contractor Security badges
- Organising couriers, taxis and deliveries
- Booking of meeting rooms on ibooking and arranging catering for same as required
- Working with the Benelux Administration Team providing support to various departments as required
- Compiling project documents including minutes, reports, contact registers and meeting schedules for example
- Issuing documents through our document databases and platforms
- Providing support to the Facilities Team ordering office supplies, stationery and managing and receipting PO’s
- General administration - creating proposal numbers, collecting information coming from various sources and collating them according to PM Group's standard templates and house style
- Participating in the onboarding process
Qualifications
- At least a Primary Degree in Administration
- 1 to 3 years experience as a Receptionist is an advantage
- Friendly, positive and flexible attitude to work
- Ability to work on own initiative
- Strong multi-tasking and prioritisation skills
- Professional and courteous telephone manner
- Strong communication skills in Dutch or French & English.
- Very good knowledge of Office 365 applications (Word, Excel, PowerPoint)
- Are you an analytical thinker, stress-resistant and a team player?
- Driving licence required
- Mainly office based role – split between Bornem/Waterloo office depending on need
Why PM Group?
As an employee-owned company, we are inclusive, committed and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy. Click here to read more in our Corporate Responsibility Health, Safety & Wellbeing Report 2022.
Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.
PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.