Office Coordinator

Wärtsilä is an innovative technology company known for being a forerunner in the Marine and Energy markets. Every day, we – Wärtsilians - put our hearts and minds into turning Wärtsilä's purpose of enabling sustainable societies through innovation in technology and services into reality. Our ultimate aim is to provide increased value to both our customers and society. New, game-changing ideas and continuous improvement have been part of our DNA since 1834. Together, we can create new business opportunities and more sustainable future that we can all be proud of.

We want to transition the world towards a decarbonised and sustainable future. By pushing the boundaries of engineering and technology, we can make it work. We are always on the lookout for future-oriented talent – want to join the ride?

We are looking for an organized and proactive

Office Coordinator

to support our Digital Product Development team in Drunen. In this role, you will help ensure that our office operations run smoothly while supporting our international software development teams with coordination, administration, and recruitment logistics.

You will work closely with Product Developers, People Manager, and external partners to coordinate office activities, assist with recruitment processes, and support operational and purchasing tasks. If you enjoy working in an international environment where no two days are the same, this role could be a great fit.

About Our Team

You will support an international Digital Product Development team of around 50 colleagues, working on innovative software solutions.

Working Pattern

This is a part-time role (from a minimum of 24 hours up to a maximum of 32 hours per month).

We expect the role to cover our office collaboration days, with 3 days per week working from the office in Drunen. Ideally this includes our two main office days, with the possibility of an additional remote working day depending on workload and availability.

Key Responsibilities

Office Coordination & Workplace Support

• Ensure smooth day-to-day office operations for the Digital Product Development team
• Coordinate office facilities, suppliers, and administrative processes
• Support ongoing office improvements and office renovation projects
• Maintain a welcoming and well-organized working environment

Recruitment & People Coordination

• Coordinate interview scheduling with candidates and hiring managers
• Support recruitment logistics and candidate communication
• Assist teams in organizing onboarding activities for new employees

Operational & Administrative Support

• Assist with purchase orders, vendor coordination, and invoice follow-ups
• Support internal processes and documentation
• Help coordinate team meetings, workshops, and internal events

Team & Project Coordination

• Work closely with software development teams and leadership
• Help coordinate activities across an international organization
• Support communication between teams, suppliers, and stakeholders

What We Are Looking For

• Strong organizational and coordination skills
• Excellent communication skills in English (Dutch is a plus)
• Experience in administration, office coordination, team support, or team assistance
• Ability to manage multiple tasks and priorities
• Comfortable working in an international technology environment
• A proactive mindset with strong problem-solving skills

What We Offer

• A flexible part-time role in an international technology company
• A collaborative environment with software developers and digital product teams
• Opportunities to take ownership of office coordination and workplace initiatives
• A modern workplace in Drunen

Why Join Us?

At Wärtsilä Digital Product Development, we build innovative digital solutions that support the future of sustainable technology. In this role, you will play an important part in enabling our teams to collaborate effectively and creating a great workplace experience for our colleagues.

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe in that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

We have an amazing team and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future.

Contact & next steps

We hope to hear from you soon, by submitting your application through our careers portal. We aim to keep you updated on the process throughout.

Welcome to join us in shaping the decarbonisation of marine and energy!

Last application date: 07/05/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.