Document Control Manager Benelux

Who we are

PM Group is an employee owned, international project delivery firm with a team of 3,600+ people.  We are world leaders in the pharma, food, medtech and mission critical sectors. From our network of offices in Europe, Asia and the US, we work with the world's leading organisations. We are focused on growing a sustainable business centred around our people, our clients and trade partners.

Due to the continued growth of our Benelux operations across consultancy, design, and engineering services and projects, we are looking to appoint a Document Control Manager to oversee the function across the Benelux. This role can be Waterloo or Bornem based.

It will be a diverse and varied role, working alongside our Architecture & Engineering (A&E), Construction Management teams across a variety of different projects simultaneously.

• Management of Document Control team across the Benelux, working together to achieve objectives to meet company timescales.
• Motivate and manage the team, coordinate customer feedback, solve problems and help to remove any blockers to effective working.
• Document control on a number of projects simultaneously (small to large scale).
• Manage documentation records for projects in compliance with all quality and regulatory requirements.
• Check documentation for compliance with project requirements, issuances of document, update registers and manage all incoming & outgoing documents.
• Ensure all project documents including drawings, quality manuals and procedures, are transmitted to relevant personnel and clients.
• Liaise with project managers and engineers for submissions and preparing for closing of projects.
• Ensure all the relevant project documentation are registered/maintained in the electronic Document Management System.
• Periodic review of archived documents in line with retention schedule.
• Conduct internal audits to ensure the internal controls align with document control procedures and policy.
• Ensure adherence to the company’s document control procedures and quality system.
• Provide administrative support to Engineering and Projects departments.
• Awareness & understanding of applicable company procedures.
• Project filing/document handover process.
• Project filing/archiving process.

• A Bachelor or Master degree or a suitable level of knowledge and experience in a document control function, preferably within a an engineering consultancy or construction environment.
• Experience with document management systems (EDMS/Collaboration systems), preferably ProArc.
• Proven ability to successfully manage a small team.
• At least 2-5 years of experience in dealing with multidiscipline design teams, subcontractors and a wide client base.
• Ability to understand technical concepts and work with technical departments and personnel to achieve goals.
• Advanced proficiency in MS Office and Adobe.
• Clear communicator.
• Proven ability to deliver excellent service to all customers - internal and external.
• Proactive approach, takes responsibility and with a ‘can do’ attitude to tasks and responsibilities.
• Adaptable and flexible to demands of working in a fast paced environment.
  Strong problem-solving, organisational and time management skills.
• Good knowledge of English, Dutch and/or French.

Why PM Group?

As an employee-owned company, we are inclusive, committed and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy. Please visist our website to read more in our Corporate Responsibility and Heath, Safety & Wellbeing Report 2022.

Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.

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