Contracts Administration Manager

We currently have a requirement for a Contracts Administrator Manager for construction projects in Belgium. The successful candidate will be equally capable of working independently or as part of a larger team and will report directly to the Project Director.

Who we are

PM Group is an employee owned, international project delivery firm with a team of 3,600+ people.  We are world leaders in the pharma, food, medtech and mission critical sectors. From our network of offices in Europe, Asia and the US, we work with the world's leading organisations. We are focused on growing a sustainable business centred around our people, our clients and trade partners.

• Input in to the Contract Strategy Plan and align it to Client requirements, the Head Contract, PM Group’s scope of services, contract conditions and design deliverables.
• Input in to the procurement and tendering of contract works packages.
• Assign packages to Contract Administrators to procure to award.
• Ensure Contract Documents are fully executed, returned to correct parties and copies retained for reference.
• Ensure that all contracts are in place prior to commencement of construction.
• In collaboration with the construction manager ensure contracts are managed and administered in accordance with project procedures, schedule and budgets.
• Ensure that the Construction Management team and specifically the various Package Owners understand the obligations & provisions of the respective contracts.
• Ensure that the contractor meets its contractual obligations.
• Ensure that proper documentation is kept to facilitate audits.
• Obtain and retain register of Contractor insurance certificates and keep up to date.
• Ensure implementation of the Site Work Instructions and Site Variation Orders Procedures.
• Generate Payment Certificate procedure in line with clients and contract requirements and review payment certificates prior to issue for payment.
• Ensure Contract Administrators hold monthly commercial meetings with contractors.
• Assist and oversee the Final Account agreement and ensure final certificate is issued.
• Input in to and oversee the monthly cost report for incorporation within the monthly Construction Report.
• Generate contract close out procedure.
• Generate & issue Practical Completion Certification to all contractors.
• Generate issue and ensure contractor executes Form of Release.
• Generate & Issue Final Completion Certificate to each respective contractor.
• Ensure safe storage of records to archives following completion of the project.

• Educated to Degree Level.
• Additional Professional Qualifications desirable.
• At least 10 years’ experience in Contract Administration.
• Proven ability to contribute to the development of project implementation and associated contractual strategies for large-scale projects.
• Have undertaken multiple projects within the Life Sciences, Food, Mission Critical & Data-Centres, etc.
• Excellent inter-personal and communication skills.
• Excellent organisational skills with an ability to produce accurate work to project deadlines.
• Good knowledge of English and Dutch.

Why PM Group?

As an employee-owned company, we are inclusive, committed and driven. Corporate Responsibility and Sustainability are the heart of our new 2025 business strategy. Click HERE to read more in our Environmental, Social & Governance Report 2023.

Inclusion and Diversity are core to our culture and values. Wherever we work, we commit to a culture of mutual respect and belonging by building a truly inclusive workplace rich in diverse people, talents and ideas. Valuing the contributions of all our people and respecting individual differences will sustain our growth into the future.

PM Group is committed to ensuring our hiring process is fair and accessible to all and will provide candidates with disabilities with reasonable accommodations required to participate in the recruitment process. If you require any assistance in this regard, please let us know.

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