Warehouse Coordinator

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together.

Business Unit Parts and Field Service is a global organisation with harmonised ways of working and tools to deliver the best possible services for our customers. In our global team we value, respect, and embrace different opinions and diversity. Safety, environment, and wellbeing are our foundation, and we never compromise them.

Welcome at QuantiParts, a Wärtsilä company!

QuantiParts is the Original Engine Manufacturer (OEM) for 12 classic Wärtsilä engine brands. We support our customers in the global Marine and Energy businesses with the best technical know-how and supply of genuine spare parts for scheduled and unscheduled maintenance on a 24/7 basis.

We are now looking for a Warehouse Coordinator to join our team in Hattem.

In this role, you will be responsible for ensuring correct process execution and prioritization, with a strong focus on the quality of processing, storage, and shipment preparation of goods.

Responsibilities

• Act as a point of contact for colleagues within the department
• Ensure progress in processing and shipping activities
• Answer questions from employees and supervisors
• Ensure processes are executed in line with customer requirements, including communication with sales and procurement
• Escalate issues in case of process delays
• Check incoming parts and assemblies for quantity, coding, preservation, and transport damage
• Process accompanying documentation in the Warehouse Management System (SAP)
• Inform quality inspection in case of damage or deviations and provide materials for inspection
• Register materials and ensure correct system status
• Store incoming goods at designated locations using transport equipment
• Collect materials from warehouse locations
• Ensure correct labeling according to order specifications
• Consolidate orders and check for completeness and accuracy
• Package materials according to specifications (weight, size, preservation)
• Perform final quality checks and prepare shipments
• Perform administrative follow-up and system updates in SAP
• Verify correct SAP process execution and report deviations
• Count materials and process quantities according to procedures
• Work in accordance with safety regulations as described in the QESH manual
• Ensure safety and quality standards are maintained within the department
• Manage and issue personal protective equipment
• Maintain tools, lifting equipment, and packaging machines
• Report process deviations to Operations Management
• Contribute to continuous process improvement (WCI)

Requirements

• MBO level education
• Minimum of 2 years of relevant experience
• Knowledge of warehouse systems (SAP, S/4HANA, EWM)
• Knowledge of handling, packaging, and shipping procedures
• Experience with forklift/reach truck and safe lifting practices
• Familiarity with warehouse equipment and semi-automated systems
• Good command of English
• Proficiency in Microsoft Office
• Strong communication skills

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Wij zijn op zoek naar een Warehouse Coördinator voor onze locatie in Hattem.

In deze rol ben je verantwoordelijk voor het waarborgen van de correcte procesvoering en prioritering, met een sterke focus op de kwaliteit van het verwerken, opslaan en verzendgereed maken van goederen.

Verantwoordelijkheden

• Fungeren als aanspreekpunt voor collega’s binnen de afdeling
• Waarborgen van voortgang in het verwerkings- en verzendproces
• Beantwoorden van vragen van medewerkers en leidinggevenden
• Zorgdragen voor uitvoering van processen conform klantwensen, inclusief communicatie met sales en inkoop
• Tijdig escaleren bij stagnaties in het proces
• Controleren van inkomende onderdelen en samenstellingen op aantal, codering, conservering en transportschade
• Verwerken van documenten in het Warehouse Management System (SAP)
• Informeren van quality inspection bij afwijkingen en aanbieden van materialen ter inspectie
• Registreren van materialen en zorgen voor de juiste status in het systeem
• Plaatsen van goederen op de juiste locatie met transportmiddelen
• Verzamelen van materialen uit verschillende magazijnlocaties
• Zorgdragen voor correcte labeling volgens orderspecificaties
• Consolideren van orders en controleren op volledigheid en juistheid
• Verpakken van materialen conform specificaties (gewicht, grootte, conservering)
• Uitvoeren van eindcontrole en gereedmaken voor verzending
• Uitvoeren van administratieve werkzaamheden en mutaties in SAP
• Controleren of SAP-processen correct zijn gevolgd en rapporteren van afwijkingen
• Tellen van materialen en verwerken van aantallen volgens procedures
• Werken volgens de veiligheidsvoorschriften uit het QESH-manual
• Toezien op naleving van veiligheid en kwaliteit binnen de afdeling
• Beheer en uitgifte van persoonlijke beschermingsmiddelen
• Onderhoud van gereedschappen, hijsmiddelen en verpakkingsmachines
• Rapporteren van afwijkingen aan Operations Management
• Bijdragen aan continue procesverbetering (WCI)

Vereisten

• MBO werk- en denkniveau
• Minimaal 2 jaar relevante werkervaring
• Kennis van warehouse systemen (SAP, S/4HANA, EWM)
• Kennis van handling-, verpakkings- en verzendprocessen
• Ervaring met heftruck/reachtruck en veilig hijsen
• Bekendheid met magazijnapparatuur en (semi-)geautomatiseerde systemen
• Goede beheersing van de Engelse taal
• Vaardig in Microsoft Office
• Goede communicatieve vaardigheden

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Why you and us?

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth, and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe that by being your own true self you can accomplish so much more. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition?

We have an amazing team, and we are excited about our work and the impact it has on building sustainable societies. We are looking to find a colleague with this shared passion for smart technologies and a sustainable future.

Contact & next steps

We hope to hear from you soon by submitting your application through our careers portal. We aim to keep you updated on the process throughout.

Welcome to join us in shaping the decarbonization of marine and energy!

Last application date: 04/05/2026

At Wärtsilä we value, respect and embrace all our differences, and are committed to diversity, inclusion and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities.

Please note that according to Wärtsilä policy, voluntary consent for a security check may be required from candidates being considered for this position, depending on the applicable country.

This is Wärtsilä

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 18,300 professionals, in more than 230 locations in 77 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com.

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